01
Open the clock
Record possession return once. The workspace calculates the 21-day statement-due date and an internal day-18 target automatically.
Managed closeout operations
From scattered evidence to review-ready.
CloseoutDesk collects the photos, invoices, deductions, recipient instructions, and approvals behind each California move-out — then gives your manager one controlled record before the 21-day statement deadline hits.
Works above your current PMSHuman approval requiredNo deposit funds handled
Harborlight Residential
12Open
3Review
2Due soon
Mission Grove · 2B4 records received · 2 blockers
CollectingCitrus Court · 104Readiness rules cleared
Manager reviewSagebrush Homes · 12Packet v1 approved
ApprovedThe operational gap
Your software stores records. Someone still has to finish the closeout.
CloseoutDesk is the accountable layer between inspection tools, vendor email, accounting, resident instructions, and manager approval.
02
Chase exceptions
Deterministic rules show exactly which evidence, allocation, instruction, or cost support is still missing — before the deadline, not after.
03
Approve and deliver
An authorized manager reviews the record, generates a versioned itemized statement, and sends a revocable link to the resident.
What's inside
Everything between "resident moved out" and "statement delivered."
Evidence capture by phase
Move-in condition, post-possession, and post-repair photos are organized by phase so a deduction always has proof behind it.
Itemized deduction ledger
Category, vendor, labor, and service date for every line — deposit minus deductions equals the refund, always visible.
Vendor document collection
Send a scoped, expiring upload link so a vendor can drop an invoice or photo without ever needing an account.
Manager review & approval
Nothing reaches a resident until an authorized manager signs off. Blockers must clear first.
Compliant statement generation
A versioned, itemized statement packet is generated from the record — not typed by hand the night before it's due.
Full audit trail
Every upload, edit, approval, and delivery is logged, so you can show your work if a deduction is ever challenged.
Paid pilot
Run five live closeouts for $750.
Thirty days, guided onboarding, managed exception review, weekly progress, and a measured conversion decision. No free "trial" that leaves your team to configure another app alone.
A controlled boundary
Software-assisted operations, not automated legal judgment.
CloseoutDesk does not decide what counts as ordinary wear, determine whether a deduction is lawful, hold funds, or promise compliance. Your authorized people remain accountable.